Entreprise:
Description de l'annonce:
We are hiring on behalf of an ONG,
Finance Assistant
KEY RESPONSABILITIES
ACCOUNTING
- Input accounting data into the ONG accounting system timely and accuracy;
- Managing accounting records (Invoices, payment vouchers, contracts, ect…)
- Preparation of tax declarations (fiscal and social) in respect of the legal deadlines;
- Ensure a regular audit for cash transactions for any cash fund request for petty cash;
- Updating bank’s files;
- Updating and publishing donations register;
- Manage relations with the auditors and prepare the required documents for legal audit and/or project audit missions;
- Production financial statements according to accountancy standards guaranteeing the quality of the work of the ONG
- Updating legal books;
FINANCE
- Preparation of spreadsheets, reports and correspondence as required;
- Perform routine calculations to produce analyses and reports as requested by the Administration & Finance Manager;
- Preparation of the ONG's monthly financial reports;
- Preparation of financial reports to the donors;
- Preparation of budget forecasts, estimates, financial monitoring and budgetary planning of the ONG's events;
- Process and prepare financial and business forms for the purpose of checking account balances, facilitating purchases, etc.
- Participate to the preparation and execution of the budgets;
- Collecting and verifying Payment Voucher from team members;
- Ensure all invoices and expenses are authorized and coded correctly, including staff expenses ;
- Preparation of payment request for the ONG's office on regular basis;
- Preparation consultant’s contracts and maintaining a dashboard for installment’s payments;
- Proceed for provider’s payments (by check and/or transfer) in accordance with the ONG procedures;
- Report any troubling discoveries or suspicion of wrongdoing in discordance with THE ONG's finance policies and procedures;
PAYROLL
- Prepare the monthly payroll;
- Proceed to bank payments and distribute payslips to staff;
- Maintain up-to-date payroll allocation records;
- Ensure that all paye and health insurance procedures are properly accounted for;
OTHER
- To undertake other duties commensurate with the role as may reasonably be assigned by the line manager;
- Ensure maintenance and development of the organizational files of the office.
EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS
- Educated to a university degree standard or equivalent in accounting and/or Finance;
- A relevant experience in the field of accountancy and finance. Experience with ONGs is an asset;
- Excellent knowledge of IT tools, software for budget monitoring (accountancy software);
- Excellent skills in common desktop software applications (Word, Power Point, Outlook Excel) and communication;
- Understanding of data privacy standards
- Superior attention to details;
- Writing skills in French and English language;
- Ability to work under pressure, to cope with multiple tasks and to manage time effectively;
- Sense of initiative and independent working capacity;
- Good interpersonal and intercultural skills;
- Valuing diversity and teamwork skills.
- Knowledge of international human rights, particularly freedom of expression and the right to
- Creativity in problem solving;
- Some experience of designing spreadsheets;
- Must have the right to work in Tunisia;
- Ability to work outside normal office hours on an occasional basis including on weekends and Bank Holidays.
- Have the will and the ability to travel frequently inside and outside the country;
- Commit to support and work within the mission, vision and objectives of the ONG
- Respect for diversity, tolerance and conflict resolution;
- Attention to cultural sensitivity, and commitment to professional responsibilities as well as equal opportunities;
- Adhere to the ONG's financial policies and procedures;
- To comply with the ONG's procedures.