Description de l'annonce:

We are looking for a administrative assistant : 

The Administrative Assistant will be supported by the Technology, Finance and Human Resources departments .

Facilities coordination:

·  Monitors facilities and is the single point of contact for maintenance issues.

·  Coordinates site cleaning and security.

Vendor management:

·  Manages the facilities vendors, taking responsibility for orders & delivery, under the guidance of the Site Director and pending expense approvals from the respective cost centre owners.

·  Prepares and processes orders and relevant documents in accordance with company policies and procedures.

·  Monitors and coordinates deliveries of items between suppliers to ensure that all items are delivered to site on time.

·  Tracks and compares costs for required goods or services to achieve maximum value for money.

Office supplies management:

·  Monitors the use of supplies and equipment, and reports any abuse to the Accounting Manager.

·  Maintains the stock for office supplies.

·  Manages site assets/inventory under Accounting and Technology guidance, in compliance with company procedures and policies.

Travel coordination:

·  Liaises with colleagues and external contacts to support travel and accommodation.

Employee Engagement:

·  Organizes employee engagement initiatives, site social activities and team buildings.

Communication:

·  Manages site communication initiatives.

·  Produces media content (photography, videos, flyers and posters).

·  Drafts articles to be shared on the company intranet.

Requirements & Personal characteristics: 

• Detail oriented, dynamic and autonomous.
• Demonstrating the ability to multi-task, to proactively anticipate and resolve/coordinate issues.
• Warmth and energy in communication with employees and outside partners; communicates clearly and effectively.
• Excellent Skills in the following applications: Outlook, Excel, Word, PowerPoint, Internet.
• Knowledge of the Adobe Creative Suite, photography/video skills are a plus.
• Customer oriented mentality and strong desire to continuously improve services.
• Effective time/stress management skills.
• Fluency in French, Italian and written proficiency in English.