Receptionist ( Based in Djibouti)

We are hiring on behalf of a multinational,

Receptionist ( Based in Djibouti) 

RESPONSIBILITIES

·  Greet and welcome guests as soon as they arrive at the office

·  Direct visitors to the appropriate person and office

·  Answer, screen and forward incoming phone calls

·  Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

·  Provide basic and accurate information in-person and via phone/email

·  Receive, sort and distribute daily mail/deliveries

·  Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

·  Order front office supplies and keep inventory of stock

·  Update calendars and schedule meetings

·  Arrange travel and accommodations, and prepare vouchers

·  Keep updated records of office expenses and costs

·  Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

QUALIFICATIONS

·  Proven work experience as a Receptionist, Front Office Representative or similar role

   Fluent English, frensh and Arabic reading, writing & speaking skills

·  Proficiency in Microsoft Office Suite

·  Hands-on experience with office equipment (e.g. fax machines and printers)

·  Professional attitude and appearance

·  Solid written and verbal communication skills

·  Ability to be resourceful and proactive when issues arise

·  Excellent organizational skills

·  Multitasking and time-management skills, with the ability to prioritize tasks

·  Customer service attitude

·  High school degree; additional certification in Office Management is a plus