Marketing Assistant

We are recruiting for our client considered among the best multinational companies:

Marketing Assistant

Description of the position:

Provide support to PMs& Medical Rep Manager

Provide support to medical Department 

Fulfill general administrative tasks and ensure a good functioning of the division

Organize the agenda of the Medical PMs& Rep Manager/ Schedule appointments and meetings

Event planning and coordination 

Main challenges:

Provide the necessary support to meet the business needs

Anticipate the needs

Ensure a good organization of the division

Major Tasks: 

Schedule and coordinate logistics for events, such as conferences, meetings and special events

Ensure the follow up of the marketing support regarding concur, Tickets flights bookings of all the therapeutic areas 

Travel management

Create PRs in the system and ensure follow up of the GR

Supporting all company department to GR issues (purchasing process)

Monthly follow up of expenses

Coordinate travel logistics: arranging travel and accommodation- meet& greet service

Maintain a directory of professional contacts and updating this

Prepare meeting's minutes

Ensure good communication and maintain an inter-departmental collaborative approach

Process expense reimbursement requests

Handle general administrative tasks and special projects staff

Purchasing office supplies

Coordination with the different departments and business units

Dealing with the incoming correspondence (e-mail, fax, post...)

Producing documents, briefing papers, reports and presentations, collate documents required for meetings

Carrying out specific projects/ researches and presenting findings into subjects the country manager is dealing with and handling information requests

Liaising with suppliers and other organisms (embassies, associations...)

Organize all items requiring Head Rep Office signature

Required Profile: 

Skills, experience and qualifications

Education: Degree in relevant field

Responsible, cooperative and enthusiastic

Fluent in both French and English

Experience: at least 03 years in similar position