Administrative Assistant

Introduction:

Red-on-line is part of Infopro Digital (http://www.infopro-digital.com) who is a fast growing information services business with an absolute focus on growth and innovation. Globally the business has 3,200 employees across 15 countries; and revenues of €440m across six professional markets: automobile, construction, retail, insurance and finance, public sector and industry.  Our international presence includes a vibrant culture and offices in London, New York, Hong Kong and Paris

Red-on-line is looking to recruit one permanent full-time Buyer assistant to be based in either London, Paris or New-York and manage our partners purchasing/invoicing process.

Since 1999, Red-on-line provides Environmental Health and Safety Compliance Solutions to more than 16,000 industrial sites in 83 countries in 14 native languages. Red-on-line expertise covers Content, Consulting and Software; thereby offering a comprehensive platform to support its clients to mitigate EHS Risks: Legal Registers and Monitoring we also provide applications for; Incident Tracking, reporting Work Accidents, conducting Audits and Inspections, managing Action plans, and assessing and implementing Risk Analysis software.

Red-on-line has 10 offices around the world to be closer to its clients and also to local regulations and work with over 50 partners (https://www.red-on-line.com).

Your role is to:

-  Responsible for data entry, quote recording and invoices processing.

-  Ensure the invoice management system is secured, reliable and efficient.

-  Assist to the management of our international operations budget.

What you will be doing:

Quotes and invoice recording

-  Generate a purchase order for all quotes approved by the Partner Manager;

-  Make entries and keep records of approved quotes in the cost management system (Monday & Esker);

-  Be responsible for the data entry, recording and review of the cost management system;

-  Reception and reconciliation of invoices with quotes;

-  Validate invoices for payment;

 Assistance to Partners management Department:

-  In charge of creating tickets for all external users request; incidents; new accounts in BO, SharePoint.

-  Master ROL IT ticketing system (My Support)

Report:

-  Report KPIs on the Cost Management System operations (weekly basis)

Services/Software/Software understanding and mastering:

-  Master Cost Management System (Mondays and Esker) as well as Services

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What we are looking for:

·  Attention to details

·  Strongly organized

·  Great communication and time management skill

·  Strong capabilities to handle various tasks

·  Proactive and able to challenge existing process

·  French is a must have

·  Fluency in writing English is essential

You will report hierarchically to Partner Manager.