Executive Assistant

We are recruiting on behalf of a multinational, 

Executive Assistant

Principal Accountabilities:

 · Prepare and edit correspondence, communications, presentations and other documents

· Design and maintain databases

· Conduct research, collect and analyse data to prepare reports and documents

· Manage and maintain executives' schedules, appointments and travel arrangements

· Arrange and co-ordinate meetings, all staff events etc.

· Record, transcribe and distribute minutes of meetings

· Monitor, screen, respond to and distribute incoming communications

· Answer and manage incoming calls

· Receive and interact with incoming visitors

· Liaise with internal staff at all levels 

Job Knowledge, Skills & Experiences:

 · 2+ years of office and administrative support experience supporting executives

· Liaison with senior management at all levels

· Attention to detail and good follow-up

· Experience in an international company is an asset

· Assist management in maintaining effective relationships with all company areas

· Track and follow-up with managers and staff on action items

· Establish and maintain systems to track projects and paperwork

· Must be organized, outgoing, and flexible.

· Excellent communication (verbal and listening) on phone and in person 

· Ability to work with a variety of individuals including clients, employees and applicants