Human Resource Assistant

Ensure the effective delivery of HR services within the school, in particular processes relating to: recruitment including safeguarding responsibilities, staff attendance, payroll and contracts, other general HR duties

Main Dutiesand Responsibilities

StaffAttendance:

·  Ensure that records of attendance ,leave of absence and annual leave are maintained.

·  Process sickness and absence details into the appropriate files.

·  Produce monthly reports to monitor absence and other HR issues and advise Leadership Team so that HR processes run to  schedule.

·  Ensurere turn to work meetings are arranged and forms are completed promptly.

·  Update records for signing in,emergency evacuation and fire drill.

PayrollandContracts:

·  Process staff casual,supply and additional hours claimforms.

·  Liaise with the Finance team and assist with payroll queries from staff and the LA.

·  Ensure that changes in staff roles, grades and contracts are maintained within appropriatefiles.

·  Prepare Ministry contracts, follow-up the residency card process for the expats

Recruitment,Including Safe guarding Responsibilities:

·  Co-ordinate adverts ensuring these are placed on the relevant internal and externaladvertising locations.

·  Collate job applications for shortlisting, arrange interview schedules, request references,prepare offerletters.

·  Available to greet visitors and applicants arriving for interview.

·  Provide admin support during staff recruitment process and clearance of new staff, following checklists for recruitment.

·  Notify departments of new staff details ensuring all log-in codes, badges, resources are prepared in advance.

·  Create and maintain forms for pay and contract related changes.

·  Ensure induction meetings are booked and paperwork is completed by the relevant parties for all new staff

·  Ensure follow up meetings take place during and at the end of probationary period.