Receptionist

Crit recruits on behalf of its client a a receptionist :

Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail.

Primary responsibilities

-Receive Visitors

-Greet visitors appropriately

-Determine visitor needs in a professional manner

-Maintain visitor register

-Offer refreshments to visitors where appropriate

-Direct visitors to correct person

-Ensure back up when absent from reception desk

-Answer Phone Calls:

-Answer and address incoming phone calls in a timely and polite manner

-Clearly determine the purpose of the call

-Deal with queries and provide correct information

-Forward calls to appropriate person

-Take and deliver messages accurately and completely

-Manage Mail:

-Sort and distribute incoming mail

-Prepare outgoing mail for pick-up or courier

-Organize courier deliveries

-Monitor Security

-Monitor people coming and going through the reception doors

-Issue visitor passes where required

-Be aware of and report suspicious activity

-Clerical

-Photocopy and collate documents

-File documents accurately

-Maintain equipment and report any malfunctions

-Monitor, control office supplies

-Organize Meetings

-Book meeting room

-Inform participants

-Set up meeting room with necessary stationary and equipment

-Secretarial Support

-Prepare correspondence and documents

-Update databases

-Prepare and maintain spreadsheets

-Schedule and follow up on appointments

-Reception Area Maintenance

-Keep reception area clean and neat

-Maintain and organize reading material

Bac+2 level

Experience between 1 and 2 years in a similar position