Personal Assistants

YOUR TASKS:

• Schedule meetings and documenting the results/decisions of internal ones.
• Follow the deadline and prepare reminders to not to miss any of them.
• Collecting internal orders and invoices based on internal orders.
• Collecting all times having to be invoiced on customer projects (team leaders meeting, team leaders jour-fix).
• Daily check for the resource planning, detect the missed deadlines and report anomalies.
• Check the logged time (quality) and if it corresponds to the plan (resource planning) and report.
• Organising trainings (new applicants) according to the team availability.
• Follow up of trainees schedule and organising to have the Signed papers from our administration.
• Controlling the presence in the office based on a prepared plan for home office.
• Assisting all personal meetings with employees.

SKILLS & REQUIREMENTS

• You are excellent at communicating in both written and spoken  English
• Able to learn new tools
• You have very good knowledge of MS Office (Excel, Word, PowerPoint)
• Structured, independent and result-oriented way of working
• Confident and skilful demeanour as well as discreet handling of confidential information
• Reliable, disciplined and punctual personality