Administrative Assistant

AEPM Services is a Canadian Engineering and Project Management Company and driven by its client

satisfaction. We are passionate about delivering high-quality projects, on time, and on budget.

We are devoted to our resources empowerment, Social Implication, health and safety, ethics and compliance

standards.

Specific responsibilities of position:

Your role will be to support AEPM Services Inc. Management. Specifically:

• Performs administrative duties for executive management. Responsibilities may include screening calls;

managing calendars; making travel, meeting and event arrangements; preparing reports and financial

data; training and supervising other support staff; and customer relations.

• Responsible for establishing agreements with services providers: Hotels, car rental, travel agencies, and

others, based on the company need and client requirements

• Coordinate activities of AEPM Services Inc. offices in Tunisia, KSA, and Canada

• Identify projects opportunities and leads

• Controls issuance of document numbers, including maintenance of proper document registers.

• Maintains specifically assigned project database

• Ensures proper document classification, sorting, filing, and proper archiving.

• Reviews completeness of documentation and prepares document transmittals.

• Performs document quality checks in accordance with Company document control procedures.

• Performs file backup to ensure proper storage and archiving of electronic registers.

• Prepares project reports, as may be required.

Minimum qualifications required:

• University degree in Human Resources, Industrial Relations or another relevant discipline with some

experience in labor relations.

Additional Requirements:

• Proven ability to manage multiple projects and assignments;

• Proactive, able to handle pressure, versatile and good organization;

• Excellent organizational skills and ability to handle different issues at the same time;

• Easy to get in touch with others, experience in managing staff;

• Knowledge of Microsoft Office applications;

• Excellent communication and writing skills;

• Fluency in French and English.

Salary: Competitive salary