Description de l'annonce:

Description

Your main tasks are:

· Assist with the coordination and logistics of on/offshore services, inspections & personnel (including travel program trips, airport pick-up and accommodation bookings as required).

· Planning in advance the journey of everyone travelling (making sure to consider several parameters).

· Research on optimal travel alternatives.

· Coordinate, supervise and implement every aspects of travel arrangements for staff, executives, and production team.

· Project management telecommunication system (processing sim cards and phones devices requests from Project Management / Site Management / HR Management: fleet management (Telecom + Ooredoo)…

· Manage and arrange (Visit cards, Project Stamps, project events and meetings with client and suppliers….)

· Develop and implement a facility management program including preventative maintenance and life-cycle requirements.

· Coordinate intra-office moves.

· Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking.

· Implement best practice processes to increase efficiency.

· Calculate and compare costs for goods and services to maximize cost-effectiveness ; Negotiate agreements (Rental cars agencies, hotels, travel agencies….) to optimize services and cost saving.

· Verify payment and invoicing match agreement pricing.

· Generate and present regular reports and reviews of facility-related budgets, finances, agreements, purchases.

· Provide prompt response to requests and issues from facility occupants.

Skills & Knowledge:

· University business degree.

· Minimum 5 years’ experience as coordinator.

· High level of communication.

· Ability to plan, forecast, and rank schedule priorities.

· Ability to anticipate issues that impacts schedule.

· Able to work in a team.

· Good English.

· Good skills in Excel.